How to Close Your Medical Practice the Right Way in Raleigh
We will store your records in a safe place in Raleigh. We will provide patients with easy access to their medical records by enclosing an authorization document in the notification letter you send to them. (Contact your patient safety/risk manager for samples.) When the signed authorization is returned, you can provide copies and apply appropriate charges. Provide information on where the medical records will be stored in the future, the length of time (in years) that the records will be retained, and a permanent mailing address or post office box number for all future record requests. Arrange a secure storage place for the original medical records that is safe from theft, fire, flood, or other weather-related disasters.
The guidelines suggested here are not rules, do not constitute legal advice, and do not ensure a successful outcome. The ultimate decision regarding the appropriateness of any treatment must be made by each healthcare provider in light of all circumstances prevailing in the individual situation and in accordance with the laws of the jurisdiction in which the care is rendered.
Here are some references.
How To Close Your Medical Practice the Right Way, by Sue Jacques
Closing a Practice Checklist published by American College of Physicians
Closing Your Practice Checklist
Medical Records Disposition When Closing a Practice By Susan Shepard